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Caucus
Planning for Your Marketplace On-Site Caucus
- Caucuses will be held Tuesday morning from 8:00 AM - 9:00 AM.
- ABA will assign you a room for your on-site caucus. Rooms will be listed on-site at Marketplace. Room assignments will also be sent to you prior to Marketplace.
- There will be copiers available in the Gaylord Texan Business Center, as well as in the Resource Central to reproduce your leads.
- Make sure your state delegates know how important your caucus is.
During Your Appointments:
- Note whether the on-site delegate has changed.
- Mark your canceled appointments and those who did not show for any scheduled appointments.
- Find out if the person you met with is the decision-maker in putting together the tour product for their company. If not, who is?
- Note if they are planning to come to your area.
- If they do come to your area, find out what tour partners they currently use, what they like about them, and what could use improvement.
- Take notes on what information they are most interested in, for example rates, complimentary policies, marketing assistance, etc.
- Keep records of the information requested for follow-up materials.
- Highlight the appointments that provided your most promising leads and relay this information to your state delegates.
- Ask other local DMOs attending Marketplace to help during the caucus by relaying their top 2-5 leads.
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